Determine Your Readiness for Next Steps
You need to raise more money.
In this which case we will wait for your notification that fundraising is complete before instructing the architect to release your project for bid since quote prices are only valid for 30 days from your receipt of the quote.
Do not panic. Your grant is not in jeopardy.
In such a situation when several months or even a year has passed since grant approval, the architect will need to check the availability of your selections and provide substitutions if something has been discontinued.
Tips for Success
If there are other improvements planned such as paint, flooring, electrical upgrades, coordinate the timing so that each phase flows smoothly. This reduces the number of times you’ll need to close off areas or close the library entirely.
For example, if you’re planning to install new flooring, this should likely happen before furniture is delivered and installed to avoid extra work or potential damage.
Budgeting a small contingency fund for unforeseen costs can prevent last-minute budget challenges. Have you set aside additional funds in case the project requires minor adjustments or changes?
Document Everything
Keep a detailed record of all steps, decisions, and funding approvals. This will help with future grant reporting and streamline the process if there are questions later.
Stay Communicative
Regularly update the foundation and architect on progress or delays. They are there to support your project’s success and can often provide guidance if challenges arise.